Use & Disclosure of PHI Without Your Authorization

The City of Waukesha Fire Department is permitted to use PHI without your written authorization, or opportunity to object in certain situations. Any other use or disclosure of PHI, other than those listed, will only be made with your written authorization (the authorization must specifically identify the information we seek to use or disclose, as well as when and how we seek to use or disclose it).

Treatment & Payment
  • For the City of Waukesha Fire Departments use in treating you or in obtaining payment for services provided to you or in other health care operations
  • For the treatment activities of another health care provider
  • To another health care provider or entity for the payment activities of the provider or entity that receives the information (such as your hospital or insurance company)
  • To another health care provider (such as the hospital to which you are transported) for the health care operations activities of the entity that receives the information as long as the entity receiving the information has or has had a relationship with you and the PHI pertains to that relationship
Legal Compliance
  • For health care fraud and abuse detection or for activities related to compliance with the law
  • To a public health authority in certain situations (such as reporting a birth, death or disease as required by law, as part of a public health investigation, to report child or adult abuse or neglect or domestic violence, to report adverse events such as product defects, or to notify a person about exposure to a possible communicable disease as required by law
  • For health oversight activities including audits or government investigations, inspections, disciplinary proceedings, and other administrative or judicial actions undertaken by the government (or their contractors) by law to oversee the health care system
  • For judicial and administrative proceedings as required by a court or administrative order, or in some cases in response to a subpoena or other legal process
  • For law enforcement activities in limited situations, such as when there is a warrant for the request, or when the information is needed to locate a suspect or stop a crime
  • For military, national defense and security and other special government functions
  • To avert a serious threat to the health and safety of a person or the public at large
Family Members
  • To a family member, other relative, or close personal friend or other individual involved in your care if we obtain your verbal agreement to do so or if we give you an opportunity to object to such a disclosure and you do not raise an objection.
  • To disclose health information to your family, relatives, or friends if we infer from the circumstances that you would not object (for example, we may assume you agree to our disclosure of your personal health information to your spouse when your spouse has called the ambulance for you)
Inability to Object
In situations where you are not capable of objecting (because you are not present or due to your incapacity or medical emergency), we may, in our professional judgment, determine that a disclosure to your family member, relative, or friend is in your best interest. In that situation, we will disclose only health information relevant to that person's involvement in your care. For example, we may inform the person who accompanied you in the ambulance that you have certain symptoms and we may give that person an update on your vital signs and treatment that is being administered by our ambulance crew.

Workers' Compensation
For workers’ compensation purposes, and in compliance with workers’ compensation laws

Coroners & Medical Examiners
  • To coroners, medical examiners, and funeral directors for identifying a deceased person, determining cause of death, or carrying on their duties as authorized by law
  • For organ donors, we may release health information to organizations that handle organ procurement or organ, eye or tissue transplantation or to an organ donation bank, as necessary to facilitate organ donation and transplantation
  • For research projects, but this will be subject to strict oversight and approvals and health information will be released only when there is a minimal risk to your privacy and adequate safeguards are in place in accordance with the law
Anonymity
We may use or disclose health information about you in a way that does not personally identify you or reveal who you are.

Revoking Authorization
You may revoke your authorization at any time, in writing, except to the extent that we have already used or disclosed medical information in reliance on that authorization.